TERMS & CONDITIONS of VACATION RENTAL
OceanAire Vacation Homes Beach Realty Inc.
Please read carefully the terms and conditions which apply to all our vacation rental guests. You will be required to sign the guest ledger you received with your reservation confirmation as an acknowledgement of your acceptance of these conditions a copy of which was also sent with your reservation confirmation. You may return the signed Guest Ledger with your payment by mail, fax to 1.866.541.7674. or by email. If you have any questions regarding any of our policies please call our office 503.717.1449.
The city of Seaside determines the occupancy of your rental home as the number of adults (anyone over three years old) allowed in the home or on the property at any given time. The occupancy for each home is stated on the OceanAire Vacation Homes web site & the City Of Seaside VRD permit posted in the home. No gatherings are allowed that would exceed these occupancy limits. Exceeding the occupancy limits will result in immediate eviction of all parties, forfeiture of all rents, security deposits and possible additional charges.
All of our rental homes are subject to minimum stays which will vary depending upon the time of the year, the holiday period, special local events and availability of the home.
The city of Seaside determines the number of cars allowed for each rental home. The number of cars allowed is stated on the OceanAireVacation Homes web site and in the designated parking plan posted in the home. No parking is allowed on the street near the home.
Smoking is not permitted inside ANY vacation rental home. You will be assessed additional cleaning fees if it is determined that there has been smoking inside your rental home during your rental.
We offer several homes which allow pets for an additional pet fee. Pets must be attended at all times and not be left alone in the home. There will be a minimum charge of $100 if we discover pets were staying in a non-pet friendly home plus any additional cleaning charges which may be required.
The City of Seaside does not allow Motor homes or trailers to be parked at vacation rental properties in Seaside for lodging purposes. Staying in an RV on a City street is strictly prohibited by the City of Seaside.
The City of Seaside does not permit pitching a tent at a vacation rental home property to be used as additional accommodations for your party.
If you plan on bringing a boat on a trailer while staying at one of our vacation rental homes we require you to have our written permission. Please discuss this with us when you book your reservation.
All Seaside vacation rental homes are presently subject to a Seaside City Room tax of 8% and an Oregon State Lodging Tax of 1%. of the gross room rents.
CHECK IN ~ CHECK OUT TIMES:
Our check in time is 4:00 PM and our checkout time is 11:00 AM. If you stay beyond the checkout time of 11 AM without obtaining prior authorization, there will be additional rent charge assessed at the rate of $50 per hour. During the non summer season you may request authorization in advance for a later check out or an earlier check in with no additional charges assessed if the home is available.
As a Guest of OceanAireVacation Homes you agree to the following:
The owner of this home is offering it to you as their guest. You agree to use the home in a considerate fashion and leave it in same condition as when you checked in. The owner understands that ordinary wear and tear is to be expected. By your signature on the guest ledger you agree to assume all liability for, and to hold Owner/Agent harmless from all damages to any property or any injury to any person in, or about the premises, and all costs, including attorney fees in the defense thereof, caused by the negligence or willful acts/and or illegal acts of you the Guest or your visitors to the home during your stay.
Please keep the vacation home in a clean and sanitary condition during your stay. It is important that you also keep the home secure and locked at all times when you are away and no one is in the home.
You are responsible to notify the agent immediately if there is any damage or theft to the home or to any of the personal property in the home. Additionally you will be held responsible and accountable for any damages or theft of any personal property to the home during your rental period at replacement cost.
You should be aware that being on the beaches at any time of the year can be dangerous due to the high waves, strong currents and high winds. You should enjoy the beaches and realize you do so at your own risk and in accordance with all the safety regulations and warnings of the City of Seaside, State of Oregon and he U. S Coast Guard.
It is important you be aware and comply with of the City of Seaside “
“Good Neighbor Rules” a copy of which is posted at the home you are renting. If you have any questions regarding these rules please call the office any time at 503.717.1449
The rental home does not provide beach towels or beach blankets for use on the beach. Please do not use any of the linens and towels from the home at the beach. You must bring your own for beach use.
For those homes which have a fire place or wood stove which allow burning, it is important you do not use wood from the beach or any wood. Only presto logs are allowed to be burned.
During your stay if you discover any out of order, broken or not functioning essential services or appliances it is important for you to advise our office immediately so we can remedy the problem as soon as possible.
DEPOSITS & PAYMENTS
To secure your reservation a $200 deposit will be due with a copy of your signed Guest Ledger within a few days of your receiving the confirmation of your reservation from OceanAire Vacation Homes. The due date for this deposit and signed Guest Ledger will be specified with your reservation confirmation. The total balance due shall be paid no later than 45 days prior to your arrival date. Your failure to meet either of these payment dates may result in the cancellation of your reservation without notice.
Upon departure your refundable security deposit shall be processed for refund within 3 days of your check out providing the home is left in the proper condition and in accordance with our checkout requirements.
CHECK OUT REQUIREMENTS:
In Order to receive your entire Refundable Security Deposit, it is important for you to:
Do Not leave dirty dishes in the home.
Load and wash all dishes in the dishwasher if available.
Start a load of linens or towels in the washing machine.
Do not make the beds.
Place the two house keys on the kitchen counter.
Lock the door and secure the designated door key in the lockbox. Missing House keys will result in additional charges to your security deposit.
Any excessive cleaning to prepare the home for the next guest will result in additional charges to you.
CANCELLATION OF RESERVATION:
There is a minimum $200 cancellation fee for all confirmed reservations secured by a deposit. You may want to consider travel insurance to indemnify you against a loss from any unforeseen circumstances.
If you cancel less than 45 days prior to your arrival the rents will not be refunded nor will the cancellation fee. However all other monies on account on are refundable.
We truly want you to enjoy your stay at the beach. All the homes we manage and offer to our guests are different in various ways affording different amenities and features. All our owners take pride in their homes and the care and attention they keep their homes. Please make certain you are selecting the home that best suits you. Call our office 503.717.1449 with any questions or concerns you may have regarding the rental of one of our homes. Once you arrive & check in there will be no refunds if you choose not to stay at the home.
UNAVAILABILTY OF PREMISES:
Should the home you have rented become unavailable due to circumstances beyond the control of OceanAire Vacation Homes including but not limited to destruction or severe damage due to weather, fire, owner cancelation of their management agreement due to personal circumstances or sale of the property, OceanAire Vacation Homes will arrange alternative accommodations for you whenever possible. If alternate accommodations are not available or acceptable to you, the guest, OceanAire Vacation Homes will provide a full refund of all monies you have paid on account. This will be the full extent of liability to OceanAire Vacation Homes regarding a cancelation due to unavailability of the home for which you have a confirmed booking.
I have read, understand and agree to all the terms and conditions as stated above:
ALL BOOKINGS REQUIRE A SIGNED ACCEPTANCE OF THESE TERMS AND CONDITIONS ACKNOWLEDGED BY THE GUEST SIGNATURE ON THE GUEST LEDGER IN ORDER TO PROCEED
This entire document is available on our web site under the “TERMS” link
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